This guide explains how to activate listings, make listing changes, cancel listings, and report sales depending on your real estate board in British Columbia.

Start Here: Select Your Real Estate Board

Click your board below to jump directly to the instructions.

• Greater Vancouver Realtors (GVR)
• Fraser Valley Real Estate Board (FVREB)
• Victoria Real Estate Board (VREB)
• Association of Interior Realtors (AOIR)
• Vancouver Island Real Estate Board (VIREB)
• BC Northern Real Estate Board (BCNREB)
• Powell River Sunshine Coast Real Estate Board (PRSCREB)
• Chilliwack & District Real Estate Board (CADREB)

Quick Reference – Who Does What

Important: ListingsCAD only updates MLS listings for Association of Interior Realtors (AOIR).
For all other boards, agents are responsible for managing their listings unless the board processes the change.

Brokerage Signature Process (All Boards)

Before sending documents for brokerage signature:

• The client must sign first
• Send documents requiring brokerage signature through your electronic signing platform to listingscad@therealbrokerage.com
• Set the correct Managing Broker as the signer (listed in each board section)

Once all signatures are complete:

• Upload the signed documents into the listing or transaction in reZEN for record keeping
• Documents sent to any other email address will not be accepted.

Greater Vancouver Realtors (GVR)

Agent Loading of Listings

Agents must have Agent Load permission to enter listings.

To obtain access:

1. Complete the GVR Agent Load Contract
2. Send to dryall@gvrealtors.ca
3. Complete the Listing Entry Office Level Training course

To register:

• Log into Paragon
• Select Courses & Events Calendar

Listing Entry

Agents enter listings directly in Paragon MLS.

Agents may modify non-contractual fields while the listing is active.

If you do not have Agent Load permissions, follow the steps below:

1. Upload listing documents into the listing in reZEN
2. Send the documents requiring brokerage signature through electronic signing to:
   listingscad@therealbrokerage.com
   Signer: Adrian Langereis
3. Add mls@gvrealtors.ca as a recipient of the completed documents.

Important: Greater Vancouver Realtors activate the listing once they receive the signed documents.

If the board does not receive the signed documents, the listing will not be activated.

Listing Changes

Agents are responsible for making listing changes directly in MLS.

This includes:

• price changes
• listing extensions
• remark updates
• other non-contractual changes

If the board requires documentation for a contractual change, the documents must be sent to the board.

Listing Cancellation

1. Upload cancellation documents to the listing in reZEN
2. Send cancellation documents through electronic signing to: 
   listingscad@therealbrokerage.com
   Signer: Adrian Langereis
3. Add mls@gvrealtors.ca as a recipient

Once the board receives the signed documents, they will cancel the listing.

Reporting a Sale

1. Complete the Sales Report Form
2. Include the Contract of Purchase and Sale, including amendments and addendums
3. Send through electronic signing to:
   listingscad@therealbrokerage.com
   Signer: Adrian Langereis
4. Add mls@gvrealtors.ca as a recipient.

Once the board receives the documents, they will mark the property as Sold.

Fraser Valley Real Estate Board (FVREB)

Agent Modify Access

Agents must complete the: FVREB Agent Modify and Add New Listing Contract

Send to: mls@fvreb.bc.ca

Agent Modify access allows agents to modify remarks and non-contractual data fields in their active listings.

Listing Entry

1. Send the listing contract through electronic signing to:
   listingscad@therealbrokerage.com
   Signer: Suzanne Carswell
2. Enter the listing using WEBForms® with FA – For Approval status
3. Send the signed listing contract to: mlslistings@fvreb.bc.ca

Once the board receives the signed contract, FVREB will activate the listing.

Listing Changes

Agents are responsible for making listing changes directly in MLS using Agent Modify access.

Listing Cancellation

1. Upload cancellation documents to the listing in reZEN
2. Send documents requiring brokerage signature to:
   listingscad@therealbrokerage.com
   Signer: Suzanne Carswell
3. Add mls@fvreb.bc.ca as a recipient

Once the board receives the signed documents, they will cancel the listing.

Reporting a Sale

1. Complete the Sales Report Form
2. Send through electronic signing to:
   listingscad@therealbrokerage.com
   Signer: Suzanne Carswell
3. Add mls@fvreb.bc.ca as a recipient.

Victoria Real Estate Board (VREB)

Listing Entry

Agents may load listings themselves in Matrix.

No board submission is required.

Listing Changes

Agents are responsible for making listing changes directly in Matrix, including:

• price changes
• listing extensions
• remark updates

Listing Cancellation

1. Send cancellation documents through electronic signing to:
   listingscad@therealbrokerage.com
   Signer: Adrian Langereis
2. Add mlsinput@vreb.org as a recipient.

Once the board receives the signed documents, they will cancel the listing.

Reporting a Sale

1. Log into Matrix
2. Mark the listing Pending

The listing will automatically change to Sold on the closing date.

If changes occur after marking Pending, submit a Change Order Form to:

mlsinput@vreb.org.

Association of Interior Realtors (AOIR)

ListingsCAD manages listing updates for this board.

Listing Entry

1. Send listing documents for brokerage signature to:
   listingscad@therealbrokerage.com
   Signer: Suzanne Carswell
2. Upload the listing into Matrix or Xposure
3. Email listingscad@therealbrokerage.com with the listing address in the subject line, requesting activation.

ListingsCAD will activate the listing in MLS.

Price Changes or Listing Extensions

Send signed documents through electronic signing to:

listingscad@therealbrokerage.com

Signer: Suzanne Carswell

ListingsCAD will update the listing in MLS once the signed documents are received.

Reporting a Sale

Email the Sales Report Form to:

listingscad@therealbrokerage.com

Include:

• selling price
• purchase contract date
• subject removal date
• buyer agent information

If the buyer is out of country, out of town, or unrepresented, complete the Firm Sales Report and send to:

listings@interiorrealtors.com

Listing Cancellation

Send cancellation documents through electronic signing to:

listingscad@therealbrokerage.com

Signer: Suzanne Carswell

ListingsCAD will cancel the listing.

Vancouver Island Real Estate Board (VIREB)

Listing Entry

Agents must load listings themselves in Matrix.

All listing paperwork must be sent for brokerage signature to:

listingscad@therealbrokerage.com

Signer: Suzanne Carswell

Listing Changes

Agents may make the following changes directly in Matrix:

• price changes
• listing extensions
• marking a property sold

Listing Cancellation

Send cancellation documents through electronic signing to:

listingscad@therealbrokerage.com

Signer: Suzanne Carswell

Add listings@vireb.com as a recipient.

BC Northern Real Estate Board (BCNREB)

Listing Entry

Agents must load listings themselves.

To obtain Agent Load access:

1. Complete the BCNREB Agent Load Contract
2. Send to dmin@bcnreb.bc.ca

Listing contracts do not require brokerage signature.

Listing Changes

Agents are responsible for making listing changes directly in MLS.

Listing Cancellation

Send the BCNREB Cancellation Form through electronic signing to:

listingscad@therealbrokerage.com

Signer: Adrian Langereis

Add listings@bcnreb.bc.ca as a recipient.

Reporting a Sale

Complete the BCNREB Sales Report Form and send directly to:

sales@bcnreb.bc.ca

Powell River Sunshine Coast Real Estate Board (PRSCREB)

Agents may make the following changes directly in Xposure.

• load listings
• make listing changes
• cancel listings

All listing documents must be signed through electronic signing by

Adrian Langereis

listingscad@therealbrokerage.com

Chilliwack & District Real Estate Board (CADREB)

Listing Entry

1. Send the listing contract through electronic signing to:
   listingscad@therealbrokerage.com
   Signer: Suzanne Carswell
2. Load the listing into CADREB MLS
3. Email the activation package to:
   cadrebmls@cadreb.com

Required documents:

• fully signed listing contract
• Realtor Full Sheet (first page)

CADREB will activate the listing once the documents are received.

Listing Changes

Obtain required signatures and send documents to:

cadrebmls@cadreb.com

Agents should also update the listing using Agent Load in MLS.

Listing Cancellation

Complete the CADREB cancellation form, obtain signatures, and send to:

cadrebmls@cadreb.com

Reporting a Sale

Complete the CADREB Sale Report and send to:

sales@cadreb.com